Mission and Purpose: EarthLinks cultivates transformation and self-worth with people experiencing homelessness and poverty. By creating opportunities through Earth-centered programs, individuals step out of isolation and into community—restoring each other and the planet. 

 

Position Summary: The Accounting Manager is responsible for establishing financial status by developing and implementing systems for collecting, analyzing, verifying, and reporting financial information by managing the daily operations of the EarthLinks accounting department, and performing primary administrative HR tasks. 

 

Responsibilities: The following represents a non-exhaustive list of responsibilities and duties associated with the position.  

• Bookkeeping 

• Books, gifts, grants, and other revenue sources are available through the QuickBooks platform and other internal systems as needed.  

• Deposits all income sources through the remote banking option. 

• Monitors receipts and designations of credit cards. 

• Pays and reconciles agency credit cards monthly.  

• Reconcile all bank accounts, shares statements, and monthly reconciliation reports with the Finance Committee. 

• Reports on the monthly financial health of the organization to the Finance Committee.  

• Creates entries for all Wix and cash sales online, in coffee shops, and for external holiday sales.  

• Tracks sales tax: file CO and all applicable city/county sales tax returns quarterly and monthly for special events as needed.  

• Keeps track of petty cash, off-site sale cash bags, and coffee shop cash regularly. 

• Makes in-person deposits to partnering credit unions as needed.  

 

Payroll 

• Is responsible for collecting time sheets from all hourly employees. 

• Maintains internal tracking of all paid time off.  

• Enters processes payroll every month.  

• Calculates tips, reimbursements, and other payables. 

• Updating the payroll spreadsheet to track taxes, functional allocation of salaries by class, etc., creates the QuickBooks entry. 

• Calculates and creates Thrivent (retirement) contribution transfers.  

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 Participant-Related 

• Keeps track of PELF loans, expenditures, and payments. 

• Maintain Participant Attendance spreadsheet in partnership with the Program Specialist, including extra spending stipends. 

• Creates monthly stipend payments for Program Participants.  

• Creates statements as requested to show participants' proof of income and signs off as needed for housing procurement, benefits assistance, etc.  

• Creates 1099s and W-2s for employees, vendors, and participants.  

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Miscellaneous Financial Duties 

• Provides support to the Development Director in the financial aspect of applications. 

• State income tax credits for charitable giving - files contribution reports quarterly. 

• Communicates with donors for Tax Credit information and provides Annual Charitable giving statements as requested.  

• Provides auction bookkeeping for the annual fundraising events.  

• Conducts an annual audit with support from an outside agency.  

• Supports the Executive Director and Director of Development and Community Partnerships with the annual budget development.  

• Develops and supports HR needs related to the paid time off process. 

• Manages all staff files related to onboarding and offboarding staff. 

• Manages all benefits administration (health, dental, and connecting employees with IRA representatives. 

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Requirements 

• A background in accounting or finance is required, preferably in a nonprofit environment.   

• Knowledge of QuickBooks and other accounting software a plus.  

• The position requires the ability to bend, kneel, reach, push, pull, walk, sit, grasp, stoop, crouch, twist, and lift. Small motor movements are also regularly employed.  

• Working knowledge of Microsoft Office Programs, including Word, Excel, PowerPoint, and Teams, is required. Knowledge and regular use of the Internet, including but not limited to email, are also required. The ability to use standard office machinery such as copiers, printers, and fax machines is expected. 

• Experience with trauma-informed practices and harm reduction preferred. 

• Experience navigating housing procurement preferred. 

• General Qualifications 

• Ability to work independently with limited direction in a fast-paced environment; must be motivated self-starter. 

• Exceptional verbal and written communication skills. 

• Excellent industry knowledge across human services, nonprofits, and foundations. 

• Strong team builder and player. 

• A strong dedication to EarthLinks mission and the belief that community ends the isolation of homelessness and disrupts the cycle of poverty. 

• Deep understanding of our communities' roots and history of poverty and inequity. 

• Commitment to work towards social justice and equity. 

• Bilingual English/Spanish (or other language) is desirable but not required. 

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Salary and Benefits 

$23 - $30/Hour, Commensurate with experienence